Stanlake Park Wedding Planner

  • Preferred Suppliers
  • Guest Information
  • Wedding Timeline
  • Optional Extras
  • Who's Who
  • Supplier Information
  • Useful Resources

Preferred Suppliers

Academy Productions

Website: ACADEMY-PRODUCTIONS.CO.UK
Email: HELLO@ACADEMY-PRODUCTIONS.CO.UK
Tel: 01628 617730

At Academy Productions we pride ourselves in making your day look and sound amazing! As a local company we’ll provide you with a highly personalised service to turn your ideas into reality as well as sharing our expertise. We offer a wide range of lighting including stunning fairy and festoon lighting canopies, hanging lanterns and lit swags. We also offer outdoor lighting and props, Gobo Projections and much more. Our service extend to professional DJs and Band PA, using high quality Turbosound PA Systems, Band/Disco Lighting, Staging, Dancefloors, Outdoor Furniture and Oak Barrels

Note: Academy Productions is the trading name for Academy Audio Ltd


Ever After Events

Website: EVERAFTEREVENTS.CO.UK
Email: HELLO@EVERAFTEREVENTS.CO.UK
Tel: 07711200354

Ever After specialise in wonderful wedding décor, stunning floral design and hand-picked finishing touches to make each occasion truly unique. Offering bespoke styling to every couple that we meet, we tailor our services to elements of your wedding that matter the most to you; from romantic bouquets to rustic pop-up bars, vintage tableware to decorative welcome displays.

Pretty Pieces Perfect Day

Website: PRETTYPIECESPERFECTDAYS.CO.UK
Email: ZOE@PRETTYPIECESPERFECTDAYS.CO.UK
Tel: 07503837363

Specialists in vintage crockery and venue dressing.

Dream Team Films

Website: DREAMTEAMFILMS.CO.UK
Email: BRADLEYJADIR@PROTONMAIL.COM

Bradley and Anastassia work side by side with you to capture the magic of your special day, utilising their creative vision, along with latest technology, high quality audio and drone footage to create a film that you will treasure forever.

The Old School House

Website: airbnb/theoldschoolhouse
The Old School House is a stylish and luxurious 8-guest period cottage. Located 10 mins from the historic town of Henley-on-Thames in Highmoor. Luxuriously renovated, it boasts wonderful facilities: superbly equipped kitchen, 5 star bedding, beautifully appointed bathrooms and spacious entertaining space.


Hotels
Use HotelMaps for exclusive offers, or online using the link on our website!
www.HotelMap.com/pro/MRGW7
Hotel reservations: +44 (0)20 7292 2320 
Quote Special Reference Code: MRGW7

Creative Chuppahs

Website: CREATIVECHUPPAHS.CO.UK
Email: CREATIVECHUPPAHS@HOTMAIL.COM
Tel: 07879057360

We offer a personal service, working closely with our clients to design and build the chuppah of their dreams. Choose a style from one of our 4 templates and we can then work with you to customise your chuppah to meet your unique and specific requirements.

The Deps Wedding Band

Website: WWW.THEDEPS.CO.UK
Email: JAMES@THEDEPS.CO.UK

The Deps are one of the UK’s most exciting and prolific cover bands. Performing at events all over the world and at some of the UK’s finest wedding venues, this band are an unforgettable musical experience.

Their set list contains modern and contemporary tunes with enough floor filling classics and sing along anthems to make your event the talk of the town!

DJEvents UK

Website: WWW.DJEVENTS.CO.UK
Email: INFO@DJEVENTS.CO.UK
Tel: 0333 577 7050

Brian Mole – DJ and Master of Ceremonies

Email: BRIAN@DANCEMIX.CO.UK
Tel: 07941191194

Brian Mole is a full time, expert wedding DJ who prides himself on consistently providing the best service for his clients. He visits all his potential clients to find out exactly what they like and dislike to provide a bespoke service on their wedding day, and ensure a full dance floor from start to finish. As a fully trained Master of Ceremonies, he brings a calm, fun and relaxed feel to the day

Mighty Fine Entertainment

Website: MFENT.CO.UK
Email: INFO@MFENT.CO.UK
Tel: 08002888618

Mighty Fine Entertainment bring together a distinguished team of professional DJs in conjunction with outstanding event production, all specifically tailored for you and your wedding. Their expertise, service, dedication and attention to detail is second to none and has enabled them to win “Best Wedding DJs in London & South East” for 3 years running at The Wedding Industry Awards.

Totally Funktional

Website: TOTALLYFUNKTIONAL.CO.UK
Email: TOTALLYFUNKTIONAL@GMAIL.COM
Tel: 07751875641

Totally Funktional are a collective of professional and incredibly talented musicians on a mission to entertain.

Their powerful and dynamic performances and slick execution of groove-based party tunes have made Totally Funktional THE band to book to guarantee an unforgettable night of partying and memories for all.

The band’s skillfully honed live music show incorporates a vast array of dance-floor-filling hit songs from across the decades and never fails to captivate audiences at functions such as weddings, private parties and corporate events.

Event Crashers Band

Website: EVENTCRASHERSBAND.COM
Email: INFO@EVENTCRASHERSBAND.COM
Tel: 07751875641

Event Crashers are a showband of exceptional, professional, talented musicians. Their focus is enhancing whatever occasion they are booked for through their uncompromising determination to deliver a great time.

The Distractions Band

Website: THEDISTRACTIONSBAND.CO.UK
Email: BOOKINGS@THEDISTRACTIONSBAND.CO.UK
Tel: 07977991235

The Distractions specialise in providing live music for your entire day from intimate wedding ceremonies to lively evening celebrations.

Eight Ray Music

Website: EIGHTRAYMUSIC.COM
Email: SARAH@EIGHTRAYMUSIC.COM
Tel: 01491 526736

Eight Ray Music bring an innovative approach to live music entertainment. The agency’s dedicated Account Management team command over 15 years of performance experience, and a truly expert understanding of how to consistently deliver exceptional live music entertainment.

Lemon Entertainment

Website: LEMONENTERTAINMENT.COM
Email: HELLO@LEMONENTERTAINMENT.CO.UK
Tel: 07753496308

Lemon Entertainment will create an exclusive musical experience for your event. Their elite musicians have worked with artists ranging from Florence and The Machine to Ed Sheeran.

Always Chauffeur

Website: ALWAYSCHAUFFEUR.CO.UK
Email: CONTACT@ALWAYSCHAUFFEUR.CO.UK
Tel: 01189 111055

Always Chauffeur, supply vintage & modern wedding cars for your special Wedding day. We can transport up to 10 passengers at once in our vintage car range. Complimentary bubbly is supplied with all bookings, as well as a few other treats. We can adapt to any Brides requirements & needs, & we do not add VAT to our quote. Arriving in style in the car of your dreams, to make your special day.

Hannah McClune Photography

Website: HANNAHMCCLUNEPHOTOGRAPHY.COM
Email: HELLO@HANNAHMCCLUNEPHOTOGRAPHY.COM
Tel: 07832254187

Hannah captures your bright smiles and tender moments which you can look back on for years to come, remembering exactly how you felt.


LG Fine Art Weddings

Website: LGFINEARTWEDDINGS.COM
Email: ENQUIRIES@LGFINEARTWEDDINGS.COM
Tel: 01494 812746 / 07894 947724

A fun, all female team that is there throughout the whole journey from the moment you pick up the phone. Oh and you also get some amazing pictures.

Stone Photos

Website: WWW.STONEPHOTOS.CO.UK
Email: LOREN@STONEPHOTOS.CO.UK
Tel: 07956393844

Loren prides herself on providing you with your personal photo story. She will blend in, capturing your day as it unfolds, including your own selection of group & couple photos. 

Liz Patey Make Up

Website: LIZPATEYMAKEUP.CO.UK
Email: LIZ.PATEY@SKY.COM
Tel: 07990647648

She loves to design hair & make up styles that capture the bride’s natural beauty & make them feel like themselves but the bridal version.

Kate Edwards Hair & Beauty

Website: KATEEDWARDSHAIRANDBEAUTY.CO.UK
Email: HELLO@KATEEDWARDSHAIRANDBEAUTY.CO.UK
Tel: 07980233105

Kate’s natural creative flair and wealth of knowledge provides you with the confidence to know your bridal styling will be crafted to the highest standard incorporating your own personal taste.

Ivy White Stationery

Website: IVYWHITE.CO.UK
Email: HELLO@IVYWHITE.CO.UK
Tel: 07732113683

Ivy White is an award winning luxury stationery & design studio. Offering a wide collection of distinctive and stylish designs that are all fully customisable, as well as a bespoke service for those looking for that next level of detail. From invitations and save the dates to table names and seating plans, all elements can be personalised to reflect a couple’s style and wedding theme


LouPaper Wedding Stationery

Website: LOUPAPER.CO.UK
Email: INFO@LOUPAPER.CO.UK

Tel: 07525825078

 

LouPaper is the home of beautifully bespoke wedding stationery and calligraphy, personalised especially for you. Whether you have an idea in mind or are interested in a design from the portfolio, LouPaper will make sure your stationery reflects the style of your wedding day. Specialising in modern calligraphy and hand lettering, each design comes with its own quirks and character


Grace and Bramble

Website: GRACEANDBRAMBLE.CO.UK
Email: JO@GRACEANDBRAMBLE.CO.UK
Tel: 07921 907510

Grace and Bramble works along side each client to create beautiful and bespoke wedding stationery, including unique and hand finished save the dates, invitations and on the day designs. We are always looking for fresh ideas and inspiration, to ensure every wedding stands out from the crowd. Working closely with each couple on their themes, colours and ideas, every order is hand finished personally.

Flower Monkey

Website: FLOWERMONKEY.CO.UK
Email: ENQUIRIES@FLOWERMONKEY.CO.UK
Tel: 01252879978

Flower Monkey aims to deliver unforgettable floral designs on your wedding day hand-made with love, care and attention to every detail. Their beautiful wedding arrangements are created using fresh flowers with a colour palette to complement your special day.


Richard Elder Floral Design

Website: FLORALDESIGN.CO.UK
Email: RICHARD@FLORALDESIGN.CO.UK
Tel: 01628821122

Richard Elder Floral Design will guide you through the wedding flower styling for your special day, starting with a free design appointment at our studio, through to complete venue decoration on your wedding day, we will cover all elements of your wedding flower requirements.


Flora Special Occassion

Website: FLORASPECIALOCCASION.CO.UK
Email: ORDERS@FLORASPECIALOCCASION.CO.UK
Tel: 01494 611196

Nicola is a self-confessed perfectionist, and would describe her style as textural, natural luxe with attitude! It’s often the small details that stand out the most, and these are in abundance within Flora Special Occasion’s designs.


Sonning Flowers

Website: SONNINGFLOWERS.COM
Email: WEDDINGS@SONNINGFLOWERS.COM
Tel: 01189590301

Their award winning team thrive on their passion and skills to create the most amazing floral arrangements and add the ‘Wow’ factor to any Wedding.. One bride said in a recent testimonial “If we would have painted a picture of perfection, Sonning Flowers brought that picture to life…”

Sugar Designs

Website: SUGARDESIGNS.CO.UK
Email: RACHEL@SUGARDESIGNS.CO.UK

As a multi award winning wedding cake designer, we promise to create a perfect and breath-taking cake just for you, to represent your special day. Whether your dream cake is for beautiful flowers and sugar craft, a contemporary design or a natural and rustic theme, Sugar Designs will love working with you to make it perfect.

Dean Leavy Magician

Website: WWW.DEANLEAVY.COM
Email: INFO@DEANLEAVY.COM
Tel: 07818190891

Dean Leavy will add that extra ‘touch of magic’ to the biggest day of your life. The magic Dean performs will break the ice and get everyone laughing and talking. They won’t even notice if the photos take ages. He won’t disrupt your wedding plans. You won’t need to introduce him or make any special arrangements. Dean’s job is to look after keeping you and your guests entertained and everyone will be talking about your wedding for years to come.

Lucy Booths Photo Booths

Website: LUCYBOOTHS.COM
Email: CLAIRE@LUCYSBOOTHS.COM
Tel: 07879 415282

Rapidly becoming the number one choice for photo booths in London and the home counties; Lucy Booths is famous for great value, our amazing photo booth software and above all else friendly and efficient service.

The Best Photo Booths & Magic Mirrors

Website: THEBESTPHOTOBOOTHS.CO.UK
Email: INFO@THEBESTPHOTOBOOTHS.CO.UK
Tel: 07966053439

We truly appreciate your wedding day is one of the most important days of your life. Our focus is always on providing ‘the best’ guest experience ensuring that you and all your family and friends enjoy making memories with us. If a Photobooth is not for you we also provide The Best Magic Mirror experience. As guests walk up to the mirror, colourful animations and voice guidance invites them to engage in a magical, interactive ‘selfie’ experience presenting a photo keepsake. We love what we do and can’t wait to hear from you.

Vintage Camper Photo Booth

Website: VINTAGECAMPERBOOTHS.CO.UK
Email: INFO@VINTAGECAMPERBOOTHS.CO.UK
Tel: 01344884916

Provide suitcases full, quirky vintage /festival inspired props & headdresses and have high quality equipment.

Distinct Events

Website: DISTINCT.EVENTS
Tel: 07894 786685

Distinct Events have carried out extensive wedding planning for couples at Stanlake Park for over 4 years. Damiana and her team pride themselves on understanding your bespoke requirements, tailoring your day to exactly how you envisage it. If you have a vision but do not know where to start, we are here to take away any stress and anxiety, thus making the planning process more of a pleasurable experience. Let us turn your vision into reality.

SDCelebrations

Website: SDCelebrations.co.uk
Email: sam@sdcelebrations.co.uk
Tel: 07739804468

Sam from SDCelebrations is an imaginative celebrant who is on a mission to make wedding ceremonies fun, personal and unique, one ceremony at a time.

She listens to your love story and journey together and expertly weaves this into a heartfelt, emotional wedding ceremony injected with both your personalities. Leaving your guests laughing out loud and understanding you more as a couple.

What are the benefits of a Heritage Venues wedding?

Great question! Heritage Venues Ltd (HVL) manages all aspects of events and catering at beautiful Berkshire venues. We have an award-winning and closely-knit team who really care about getting to know you and giving you the best day of your life. It’s what we do, and what we love to do.

This includes our dedicated Chefs who have carefully created a wide range of superb menus, as well as offering bespoke options to meet your specific needs and budget (subject to a minimum spend). You are not restricted to set ‘packages’, and nothing is outsourced to third party companies.

The ethos of the company is to act responsibly and fairly with our employees and our clients. We invest in ongoing training, encourage and act on feedback, and continually seek to improve and innovate. We are very proud of the excellent reputation we’ve built and the awards we’ve achieved, all based on consistently excellent customer feedback.

We work hard to keep our prices affordable with all ‘standard’ options included that many venues charge extra for. Bar prices are reasonable to ensure you and your guests can enjoy the reception without concern about high costs. See Food and Drink sections below for full information.

Your wedding is on an exclusive hire basis – just you, your family and your close friends. This freedom to share the whole venue and its grounds as you choose creates a more intimate, relaxed and memorable day for everyone – with no strangers in the background of your photos!

You have real flexibility – Stanlake Park has two locations licensed for ceremonies alone, and many areas to choose from for welcome drinks, activities, etc. Despite its 150 acres, Stanlake Park is not a sprawling estate, so all the buildings are fairly close together making transition from one area to another easy.

You can theme the venue as much or as little as you want, or just enjoy the beauty of the venue without any theming at all – it’s all up to you. For unusual requests we do though ask that you talk to us before booking!

Stanlake Park is an excellent location with easy access for guests travelling from anywhere in the
country, and from overseas with its proximity to Heathrow.

Stanlake Park’s owners are committed to continual and significant re-investment in the venue to maintain and sympathetically enhance it. Rest assured that if you book in advance, there will be no degradation to the venue, only enhancements.

Finally, of course, Stanlake Park is a unique and beautiful place to create treasured memories, with abundant opportunities for stunning photographs at any time of year.

Viewings & Visits

 

Can we visit at any time?

There are times when our clients’ privacy means viewings and visits can’t be made. Please contact us on 01628 90 60 40, or send us an email to info@heritagevenues.com to book your visit. Weekdays 9am-5pm, and Saturday mornings while the venue is being set up for a wedding, are usually the best times. This also applies if you want to arrange a time to visit with suppliers, friends and family members.

What happens at a viewing?

Our experienced sales & events team will show you around the whole venue, tailoring your viewing to the time of year you are thinking of getting married, and your vision of the day. They will provide you with lots of information and suggest options based on the information you give them. Please allow 15-20 minutes for the viewing, after which you are very welcome to look around unaccompanied, taking your time to begin shaping your ideas.

Booking & Beyond

 

Can I hold a date?

Yes, once you have viewed the venue and decide you want to book, we’ll hold your date for a maximum of three days so you have time to review the Terms & Conditions (T&Cs) and make payment.

What’s needed to secure my booking?

Payment of the full licence fee to Stanlake Park for your date, plus the signed booking form and T&C’s (this is done electronically, no snail mail!). No further payment is required until three months before your wedding day – see the HVL T&Cs for details.

What happens after I’ve booked?

We’ll send you a document pack with your confirmation of booking to help take you through

what we need from you and when, and when we’ll be in touch about your tasting evening and meeting our Operations and Events team. This will include useful templates to use for your room layout, table plan and dietary requirements.

We understand that once you’ve confirmed your booking you’ll be busy with many other things, so we won’t take it personally if we don’t hear from you for a while! In the meantime, we recommend using the excellent planning tools on web sites such as Hitched to make the process stress-free.

We strongly recommend you take out reputable and comprehensive wedding insurance on the day you book the venue, including Public and Personal Liability.

On-Site Ceremony

Where is licenced for a Ceremony onsite?

Stanlake Park has 2 licensed spaces for ceremonies – the Coach House (guests can also sit outside the barn, facing you as you marry just inside the space) and the Vineyard Barn for larger ceremonies. Your guest numbers may dictate which of these options will be best for you.

Who books the Registrar?

This is something you need to do direct as early as possible – Wokingham Council have a helpful page on their website. Stanlake Park is a registered and approved venue.

What is the civil ceremony fee?

If you are having an onsite ceremony, once you have booked your Registrar please let us know, as the civil ceremony fee will need to be added to your quote. The fee is £350+VAT and covers the setup of the ceremony area with chairs, tables, linen, use of speaker systems, cleaning thereafter and the civil licence fee.

What do we use for seating if we have an outdoor ceremony?

As this option is outside the Coach House on hardstanding, the chairs from inside the Coach House can be used. Please note that these chairs cannot be used on grass.

What happens if it rains- wet weather plans for outdoor ceremonies?

Should you have planned an outdoor ceremony, but on the day have to make an unexpected decision to have the ceremony indoors instead due to the weather, as long as your numbers are as such that they will fit within the Coach House (100 max), this is fine and chairs can be set up inside the Coach House instead. However, in general, we ask where possible that the call is made as far in advance as possible (at minimum the day before set up is due to begin), particularly if the change would mean a ceremony in the Vineyard Barn as this directly changes set up in that space in terms of guest tables for the wedding breakfast and our staff would need to be made aware before set up begins. Any suppliers who are part of the outdoor setup e.g. florists or musicians, will also need to be made aware by you so they know where to set up.

Off-Site Ceremony

What Churches are closest to Stanlake Park?

  • Ruscombe: St James the Great Church
  • Twyford: St Mary’s Church
  • Twyford: United Reformed Church
  • Hurst: St Nicholas Church
  • Waltham St Lawrence: St Lawrence Church

Can we come in to dress the venue ourselves?

You’re welcome to do this, but we ask that you use suppliers for decorations that require high ladder work such as lighting, bunting from the rafters, etc. Your suppliers must provide their own ladders. See the separate Information for Suppliers sheet at the end of this document for the information we need well in advance if they are not our approved suppliers. Please also note that hay bales are not allowed due to the difficulty in clean-up and removal.

Time of access on the day for you and/or your suppliers is by prior arrangement and is agreed at your Operations meeting. Generally, anything after 8am will be fine, and an earlier start may incur extra charges from our cleaning contractor if they need to come in during the early hours of the morning.

Can I come in the day before and set up?

Unfortunately we are unable to offer previous day set up at Stanlake Park. Access and set up times will be confirmed at your Operations meeting and, if the venue is still available seven days before your wedding day, you may be able to pay for earlier access if required. Alternatively, we are happy to provide extra staff to set up personal touches for you on the day (name cards, favours, table plan on easel, etc.) and this should be discussed in advance at your Operations meeting – a quote will be provided based on the time required, together with confirmation of your brief, which should be as detailed and clear as possible.

When must we vacate?

Bands or DJs will stop playing at 11pm, followed by background music, leaving your party to wind down until 11.30pm when the bar will close – all guests to leave the venue by midnight.

We would appreciate your cooperation in ensuring guests leave at the appropriate time, and as quietly as possible, in consideration of our neighbours. It is a good idea for someone within the party (quite often bride and grooms’ parents) to be asked to take responsibility for this to happen and gently encourage guests to leave. In extreme circumstances if there has been undue delay in guests departing, we may need to charge extra staff time accordingly.

When must we / suppliers collect things left at Stanlake Park overnight?

Everything (including guests’ cars) to be collected between 9am and 11am the following day (please note that collection by 10am may be necessary where there is another event the following day) – Bank Holidays may require different timings by arrangement. Your items will be placed in a designated area for collection between these times. It’s very important the deadline isn’t overrun as there may be another event in progress! Please ask suppliers to liaise with us well in advance so we can agree set-up and removal times around our cleaning schedule and set-up for the following day. Also see ‘Essential Information for Suppliers’.

 

About the Venue

 

What’s included in the licence fee?

The exclusive hire of the whole of Stanlake Park wedding venue for your day (from 8am and standard end time of carriages at midnight) – please refer Stanlake Park (SP) T&Cs. Microphone in the Vineyard Barn, Audio-visual equipment in the barns, basic lighting (see AV below), heating and cleaning.

Stanlake Park’s gardeners plan their work around event days to ensure the grounds, lawns and gardens look their very best for your day.

Lighting – there is attractive standard lighting across the 2 barns and you are welcome to add fairy lights or other lighting if you wish. Please contact us to discuss details – we have one preferred supplier who will need to do any lighting for your wedding and details can be found in the Preferred Supplier list.

What is not included in the licence fee?

Generally anything that would be specific to your needs and/or taste for your event, and which you would probably use a supplier to provide, such as flowers, name cards and table plan, room theming and dressing, additional lighting, vintage crockery, entertainers, seating for outdoor ceremony, and the ceremony fee.

Food and drink is quoted for as a separate per head cost, including the necessary staffing dependent on
guest numbers – see Food & Drink for more details.

The following additional fees apply (all excluding VAT): Civil Ceremony fee (not including Registrar’s fee) £350
Bank Holidays and New Year’s Eve – £1000 Easter Sunday £500 Day before a Bank Holiday £200

Stanlake Park Wine Tours

You can add a wine tour to your wedding day, as a separate package. If you are interested in this, please ask a member of the Sales Team to send you details. This is booked as a 40 minute tour and extends your drink reception to 2 hours. Booked and payable directly to Stanlake Park Wine Estate. Please confirm details of this at your Ops meeting.

What photographic locations are available?

Stanlake Park’s 150 acres of stunning grounds and buildings provide many beautiful backdrops. Heritage Venues’ approved photographers are very familiar with the venue, and know all its interesting nooks and crannies! If you use your own photographer, they are welcome to visit by appointment beforehand to familiarise themselves.

Is there accommodation onsite?

The estate has a new Bridal suite cottage on the grounds, ready for the 2021 season, which can be booked as wedding night accommodation for the couple. Please enquire with the sales team for details and prices. There are also a huge variety of local hotels and accommodation to choose from.

For a group or family self-catering booking we also recommend The Old School House close to Henley on Thames.

To help you find the best accommodation close by and to ensure that you always get exclusive special offers, we have put together a unique Hotel Map. These special offers can be booked by telephone or online – see below, and the Hotel Map can be viewed on our web site under Accommodation.

Note that you can also personalise your Hotel Map link free of charge – i.e. ‘Charlotte & David’s wedding’- before sending it to your guests / including the link on your invitations. It’s quick and easy to do – just call the number below and quote the reference when making the request.

Hotel reservations: +44 (0)20 7292 2320 Quote Special Reference Code: MRGW7 https://www.HotelMap.com/pro/MRGW7
If you’re booking the hotel direct you and your guests can still achieve the discount by quoting the reference.

Do we have use of the main house within the estate?

The house and its grounds are private and strictly off limits.

Can we bring our dogs?

Other than guide dogs, please discuss with us in advance before making any arrangements.

Is there a private area we can use to get ready?

Yes, we have the private Bow Loft, which is yours for the day. Facilities include dress hooks, dressing table and mirrors, comfortable seating, table and chairs (required for your meeting with the Registrar), heating, coffee machine and mini fridge with soft drinks and bottled water (also for use with the coffee machine), and umbrellas. The nearest WC is just outside the room (Coach House toilet).

If you’re arriving on site early, we can provide a hamper for the bridal party at an additional cost.

 

Capacities & Facilities

 

How many guests can we seat for the ceremony?

Coach House:

100 Vineyard Barn: 150*

* If the Vineyard Barn is used as a ceremony location, note that this would limit the number of guest tables able to be set out for the wedding breakfast until after the ceremony, so please discuss this with the sales team (or your Operations contact closer to your date). Where you have larger numbers for an ‘outside’ ceremony at the Coach House, you might consider hiring a Capri marquee for guests to sit in during the ceremony (linked as closely as possible with the Coach House) which works very well in wet weather if you would prefer not to use the Vineyard Barn as a wet weather option– see Lex Marquees on our approved suppliers list.

How many guests can be accommodated for a sit down meal?

Up to 158 with all round tables. With a long top table up to 147 guests. With all long tables for banqueting style, up to 129 people.

Note that where over 100 guests are attending and the second section of the Vineyard Barn contains tables, it will be necessary to remove all tables in section 2 (please ask the sales team for a floor plan showing this), before a band/DJ may be able to set up. Please feel free to discuss this with a member of the team as part of your planning.

Can we invite more guests for the evening?

Of course, and it’s very common to have different guest numbers for day and evening. Please let us know in advance how many guests you have so that
we can include this in our quotes, planning and staffing – a rough estimate initially will be enough, with confirmed numbers a minimum of 1 month before. The maximum onsite is 200 guests, except for outside events where prior written permission is needed.

How many car parking spaces does the venue have?

The main car park accommodates 50 cars, with some additional spaces in other areas available if required, and coach parking where required. If you believe you may have more cars that this attending, please speak to the sales team who will be able to let you know options. Parking on grass verges is not permitted

Can cars be left overnight?

Yes, but must be collected without fail between 9am and 11am the following day (by arrangement on Bank Holidays). See guest information page for more details.

Does the venue have heating?

Yes, both barns are fully heated. All areas are preheated on cold winter days to ensure a comfortable temperature on arrival.

How many toilets are there available onsite?

There is one disabled toilet in the Coach House with baby changing facilities, and four portable toilets adjacent to the Vineyard Barn.

Do you have baby changing facilities?

Yes, a fold-down changing table and nappy disposal bin are located in the disabled toilet in the Coach House. Toilets must please not be used for nappies.

Do you have facilities for people with disabilities?

Yes, we have ramps to use around the venue and a disabled toilet in the Coach House. These guests can park close to the entrance of the Vineyard Barn for easy access. It should be noted that the route to the disabled toilet from the Vineyard Barn is through the Walled Garden and we strongly advise that anyone in a wheelchair is provided with assistance. No ‘blue badge’ is required and we’re happy to accommodate any of your guests who have limited mobility. Please feel free to discuss this with the sales team and let the Ops team know beforehand, or your event manager on the day, if ramps and assistance will be required so that our staff can be on hand to help.

What AV equipment do you have?

We have a sophisticated Zone Array audio system in the Vineyard Barn for plug-in connection with your iPad/iPhone for ceremony and background music, or connection to your own laptop for your playlist. A sound limiter is set at 96dB and all music sources must connect to it, including bands and DJs (See Essential information for Suppliers).

The Coach House has a small music system available for your use, for your ceremony or background music.
The systems in both barns are free of charge, including use of microphones for speeches or acoustic musicians requiring a mic (with reverb if required).

When can the band/DJ set up their equipment?

This is dependent on numbers and is up to you, but the dancefloor space may be used for guest tables during your meal, so set up may need to be after the meal and speeches, once guests have moved away from their tables. Please speak to the team about details for this, based on your numbers. Bear in mind that bands will also need to do a sound check.

How loud can the band/DJ play?

A sound limiter is installed and set at a very healthy 96dB as maximum, in line with local Council requirements. Bands and DJs may only use the house PA – third party loudspeakers or amplified equipment are not permitted.

Bands and DJs must stop playing at 11pm, when background music can be played until the bar closes at 11.30pm. Stanlake Park’s license runs until 11.30pm and power to the sound system will automatically cut off at that time in line with this.

To protect Stanlake Park’s licence, and in consideration to its neighbours, these timings may not be overrun, and the Noise Management Fact Sheet at the end of this document must be signed by bands and DJs to confirm their agreement in order to be allowed to perform at the venue. Please therefore forward the information to your band/DJ before you confirm your booking with them to ensure they agree to operate under the agreement.

Acoustic music is permitted outdoors before 6pm – drums and percussion are not permitted outdoors at any time.

Is Stanlake Park a smoke-free environment?

By law and because the barns are wooden structures, there is strictly no smoking inside or close to the barns. However, guests can use the designated smoking areas outside the two barns. Upturned flower pots and sand containers used as ashtrays denote the areas. We do ask for people’s cooperation to use the ashtrays provided.
Is there any information we should pass on to our guests? It’s always best to give your guests full and clear information to help make their arrangements easier, and we’ve put together some useful details at the end of this document that we recommend you send on to them.

 

Suppliers & Decorations

 

Do we have to use your preferred suppliers, or can we book our own?

You can book your own choice of supplier, with the exception of lighting canopies. To ensure safe working, we have one supplier for this – Academy Productions – who must be used, and who offer a wide range of other lighting products, outdoor furniture, etc.

Please though bear in mind that our suppliers come highly recommended because of their professionalism, reliability, detailed knowledge of what works well at Stanlake Park, and achievement of continual positive feedback. Their insurances and H&S documentation has been pre-approved by us, and they are compliant with all our fire/health & safety requirements.

If you use your own suppliers they will be required to submit documentation in advance for our approval (see ‘Useful Information for Suppliers’ sheet below). Please provide a list of the suppliers you’ll be using to our team as early as possible. Anything of a high risk or unusual nature must be discussed with us and approved before you book.

It’s very important that if you’re thinking of having something out of the ordinary you contact us to discuss it before confirming a booking with a supplier. Examples are animals as ring bearers, fun fair, arrival by helicopter, circus acts including fire eaters…etc. We love the variety of themes and individual touches at our weddings and will work with you to make things happen wherever we can – but sometimes there are limitations, so do please discuss with us first. This also applies to external food and drink suppliers (see Food & Drink section).

As you are a Barn venue, are there fire restrictions?

We do have to be more careful due to wooden structures, but the limitations below are sensible precautions in terms of fire safety.

Do you allow fireworks and sparklers?

Unfortunately fireworks are not allowed, but we can accommodate sparklers outside with our approval and under our strict supervision – please discuss this at your Operations meeting.

Do you allow Chinese lanterns?

Unfortunately not, as they are not safe for the environment.

Do you allow candles and nightlights?

Naked flames are not allowed for fire safety, but digital tea lights and table candles/lamps look just as good as the real thing and last much longer.

Do you allow a fire pit?

We do allow small fire pits outside 3m away from the Barn, and understand one may be required as part of your ceremony. It is with regret that we strictly cannot allow these inside the buildings, and the fire pit location should be discussed and approved well in advance. A protective base must be used for the fire pit to sit on. We may also have to withdraw permission for their use in windy conditions to avoid flying embers, or in very dry ground conditions.

Do you allow drone photography/videography?

Currently we are able to allow drone photography and videography at Stanlake Park, but with the everchanging laws surrounding this activity, please check with the team before booking this for your wedding. Your photographer/ videographer will need to have the relevant drone pilot qualification, and send that to us in advance for approval, whatever the height/weight of their drone, and should include the agreed drone flight date, time and duration. It is not possible for amateur drone owners to use their machines at Stanlake Park. The qualified drone pilot must also advise you if weather conditions are such on the day that the flight cannot take place.

Do you allow glitter, confetti and confetti cannons?

Yes, in outside areas of the venue, but it must please be biodegradable. Confetti cannons are allowed, though there is an additional cleaning charge of £60+VAT for their use. Please advise us in advance if you will be using one, so we can add it to your quote.

Do you allow smoke or haze machines?

Sorry, no – they can set off the smoke detectors and we naturally have to evacuate the buildings when the fire system is activated – a sure way to put a dampener on the party mood!

 

Food

 

What else, other than the cost for the food itself, is included in the price per head?

Included are: Round tables, trestle tables (for long top table/buffet stations), white washed chiavari banqueting chairs (used for the ceremony setting and wedding breakfast), wine barrel cake table, wooden easel for table plan, coat rail with hangers, white table linen (tablecloths and napkins), white crockery, cutlery, glassware (in conjunction with a Drinks Package/Glassware Package), mics, audio systems, and full staffing – see below.

Do we pay separately for staff?

No, this is built into your catering price per head and will include a dedicated Event Manager, waiting staff, bar staff and full catering team to assist you and your suppliers as required.

Do you offer a menu tasting?

Yes we have tasting events where you can sample some of the exciting dishes that the Head Chef and his team produce. We hold a tasting event at the start, middle and end of the year where we provide a selection of our most popular dishes and you’ll also have a chance to sample drinks from our drinks packages. This is complimentary for each couple as part of your booking, and the sales team will be in touch to invite you to one of these.

The purpose of a tasting evening is just to provide an insight into the exceptional quality of the food and its presentation. We cannot offer private tastings, and it is of course not possible to produce every dish on our menus! Note that where you have booked at short notice (1 year or less) or where your date has been moved due to unforeseen circumstances, a tasting event may not be available for you to attend although we will try our best to provide one.

Do you change your menus?

Our Chefs are always coming up with new and exciting dishes and we generally change the menu once a year. The most popular choices will remain on the menu, although their presentation or accompaniments may be adjusted. We will give you a copy of the latest menus at the tasting event, or email them on request at any time. Also keep an eye on the web site and social media for updated food photographs.

How many dishes do we choose for our guests?

We ask you to choose one meat and one vegetarian option, and this is the most usual way to cater for larger numbers. You should then ask guests on your RSVP’s to let you know if they have any dietary requirements or (very importantly) food allergies, which you should then carefully mark up on a table plan template that we’ll provide, and send to us no later than one month in advance.

If you would like to allow your guests to choose between two meat options, there will be an extra charge for this to reflect the additional time and staff required for preparation and service, and you should be aware that this will nonetheless impact on the speed of service during your meal. Please enquire with the sales team regarding the extra charges if you would like to provide additional choices for your guests.

Do you have food options available for children?

Yes, a Children’s menu is available, and one choice should be selected from the menu for all your young guests. Alternatively, we can serve ½ portion of the chosen adult menu, charged at half price. As with your adult guests, you must advise us of any dietary requirements and (very importantly) allergies – see above. If you send the children’s menu to parents, please ask them to specify all the dishes their child will be happy with so you can choose one that will suit them all, other than any special dietary requirements / allergens of course.

Can we design our own menu? You are more than welcome to customise your menu so that it is perfect for your big day. Please don’t hesitate to contact our sales team with any questions regarding this so they can discuss with our Head Chef.

How many canapés do you suggest?

We would suggest a minimum of 5 per person when served after the ceremony/on arrival as many people will be quite hungry after an early start. Allow for more if you plan to have quite a long gap for photographs before your Wedding Breakfast. You’ll need to take your guests’ dietary requirements into account when selecting your canapés, to ensure there are suitable options for everyone. Be sure to have a look at our popular canapés and shots combinations – see ‘novelty’ drinks in the next section.

Can you cater for our guests who are vegetarian or have food allergies?

Yes, we can cater for any dietary requirements as long as we know about them in advance. We’ll need to know who these guests are, where they are sitting and what their requirements are. This should be sent to us on the table plan template we provide in advance of your wedding. Being clear about any allergies is extremely important given the very serious consequences they can have.We believe all your guests should be served amazing food, whatever their dietary needs. The constant flow of positive feedback shows it is really appreciated by those who are sometimes made to feel like an ‘after thought’ by less flexible caterers!

Can the outdoor pizza oven, BBQ and hog roast cooked on the spit outside, be provided at any time of year?

Generally when the weather is extremely cold (December through to March) these will be cooked in the kitchens. Cooking methods are used which create a very similar look and taste to the outdoor offerings. This is done not only because your guests will not want to be outside in very cold weather or to lose heat from the barn, but also in consideration of the working conditions of our kitchen team!

What time are evening suppers served?

This will depend on your itinerary and timing of other catering earlier in the day. Service of suppers should be no later than 45 minutes before last orders (depending on whether you have a standard or extended bar), to ensure your guests have the opportunity to eat without being rushed and before they need to leave the venue.

Should we provide our contractors with a meal?

It depends on the T&Cs of your suppliers and/or what you agree with them. If a hot meal is required we would generally supply them with the main course only from your final wedding breakfast menu. It is best to check your contract with the suppliers as they may stipulate it. It is also good to let your contractors know what to expect and when. We generally serve suppliers their meal once we have served all of your guests their main meal. Price is dependent on what you select.

What is the absolute cut-off time for changes to be made?

Because of the exclusive hire you enjoy, your day will be planned by us well in advance in terms of staffing, i.e. Event Manager, Waiting Team, Kitchen Team, and placing orders with our suppliers. It is therefore necessary to have an absolute cut-off date one month beforehand, with any final (minor) changes no more than 14 days beforehand.

Please note that no refund can be given for reduced guest numbers within the 14 day period. Similarly, it is unlikely that short notice additions other than one or two people can be accommodated. For any short notice guest additions, please remember to still provide us with their dietary requirements / allergens.

Do you have a cake stand and knife?

These are usually provided by your cake supplier, but we do have a cake knife for your use if required – please just let us know at your Operations meeting if you need it.

When can deliveries be made?

All deliveries should be made on the morning, generally from 9am. In particular, your cake and anything requiring refrigeration should be delivered on the day.

Can we bring in external food or drink suppliers?

Heritage Venues has its own kitchens and highly experienced chefs, so there is generally no need for external suppliers. Where we’ve catered for the reception / wedding breakfast we cannot mix external catering with our own on the same day (such as a catering van for evening supper) or allow external caterers to offer something we can supply. This also applies to family/friends supplying any hot or cold cooked food. This is to ensure our full control over the quality, safety and provenance of food cooked and served throughout your day.

If you want to bring in something such as a pick ‘n mix table, that will be fine as there’s no food risk involved. Some of our preferred suppliers offer stocked sweet carts which are a pretty addition to the day.

We do offer limited days/times where an external caterer can be used where we cannot cater for a specialised requirement such as kosher food or regional Indian food. Different charges apply, and Health & Safety/ Food Hygiene documentation is required, so please get in touch with our Sales team to discuss.

 

Drinks

 

What drinks are included in the minimum spend?

We offer drinks packages that can be tailored to your day. Please refer to our Wedding Breakfast Menus for more information on price, and what packages are available. You can also ‘mix and match’ between the packages, or request completely different drinks, which we’ll be happy to quote for you. Note there is no minimum spend on the bar.

Can we order additional bottles of wine?

Yes, we sell a good selection on the bar from house wines up to more expensive options. Please don’t hesitate to ask a member of the team for our most up to date bar menu.

Do you offer ‘novelty’ drinks?

We do – current favourites are; Gin bar – often set up outside in the summer, for which you can purchase tokens and give them to your guests as favours. The speciality gins are also stocked behind the bar ‘Pimp my Prosecco’ – adds real interest to your welcome drinks with guests selecting their own additions and condiments. Pimm’s – a summer favourite served from our vintage Pimm’s tricycle Canapes and ‘shots’ combinations are a great talking point to start the proceedings! Warm mulled wine or cider – ideal for winter weddings, full of seasonal flavours served from a cauldron

Can we request special drinks to be provided on the bar?

Yes and we will do our best to provide it. If it is a very specialist drink, we may ask you to provide it to then be sold on the bar at a discounted rate.

Can we stock the bar ourselves?

This is not possible – the bar is covered under our own licence and we are obliged to control what is provided and its source. If you would like something to be served that we don’t stock, please let us know. We will endeavour to source it, in the quantity you specify, and sell it at the bar. You will need to pay for any unused stock, which will be kept aside for your collection.

Can we pre-pay a bar tab for our guests?

Yes, and we can exclude certain things (i.e. shots or spirits) if required. You can agree the maximum you want on your tab and pre-pay, and if you decide to
increase it on the night up to a new limit, the tab would need to be settled by debit/credit card at the end of the night.

Does the bar take cash and card?

We operate a card-only bar and take any card (including Amex) and with all payment options available. Please let your guests know this in advance (see ‘Useful Information for Guests’ page).

What about guests who aren’t drinking?

We provide a great range of soft drinks, including nonalcoholic prosecco, beer and lager, standard soft drinks and squashes, and a range of interesting ‘mocktails’ made to order.

Can we supply our own drinks and is there an upper limit?

Yes you can, limited to the reception and meal only. You will need to take our glassware package which allows us to provide glassware and service for the drinks you supply, together with a recycling charge for bottles and packaging.

You can provide drinks for reception, table wine for meal service and toast. Upper limits match those we supply in our own drinks packages, which are more than adequate allowances:

  • Two glasses per person at the drink reception
  • Half a bottle of wine per person for the meal
  • One toast drink per person
  • Plus any soft drinks you would like to bring

Once tables are cleared after the meal, no alcohol brought in by you can be consumed. Any bottles unopened at that time will be securely stored for you to take home at the end of the event, together with corks / lids from the used bottles. You may not bring your own beer or lager to be served during the meal. All drinks provided by yourselves must be approved by us in advance to ensure responsible drinking under our license, and we can advise you on quantities. Please discuss your plans with us before you make any purchases.

Can we provide alcoholic favours?

Alcoholic favours are not allowed to help us ensure responsible drinking, and also to prevent potential access by children when put out on the tables.

What happens with all the bottles and boxes if I provide my own drink?

If you choose to supply your own drink as above, there is also a recycling charge to cover disposal of all your empty bottles and packaging. A recycling charge is made in tandem with our glassware package to cover the cost of bottle and packaging disposal.

 

Lost Property

 

What happens to my belongings after my event?

Any items left behind by yourselves after your event will be placed into a storage container next to the Vineyard Barn by our staff ready for collection the following morning, either by yourselves, friends, family or suppliers.

We are not responsible for any lost items during or after an event and all belongings are left at your own risk. We recommend you take precious or high value items away with you on the night.

In the event you discover anything missing from your belongings, please report it to us immediately, ensuring the best chance of recovery before the next event. Please though check with your immediate party first, since most items thought to be missing have actually been collected by someone else 99% of the time!

Note that we discard anything left on site one month after the event date.

 

Insurance

 

Do we need wedding insurance?

We strongly recommend you include this within your budget and purchase insurance when you book your venue. Your wedding is a big financial commitment, and things can unfortunately go wrong. There’s a great deal of advice and information online about what you’ll need and why, and available policies. We recommend you obtain a reputable comprehensive insurance that includes both Public and Personal Liability.

Does Heritage Venues Ltd have its own Public Liability and other Insurance?

Yes, we are a fully compliant business with all necessary insurances, and highest food hygiene standards (5 star rating).

Useful information for Guests

For a Sneak Peak at the Venue
Full details with extensive photos and reviews can be found on the web site https://stanlakeparkweddings.com/barn-wedding-venue-in-twyford/, as well as regular posts and reviews on social media.

Accommodation
Click on the following link for hotels close to the venue and special offer prices: https://www.HotelMap.com/pro/MRGW7 – if you phone a hotel direct please quote the HotelMap reference to achieve the special rates. Quote Special Reference Code: MRGW7

The estate also owns the beautiful Old Schoolhouse, close to Henley-on-Thames, sleeping 8 – 10 guests in a stylish and luxurious self-catering period cottage in an area of outstanding natural beauty, just 20 minutes from Stanlake Park by car. It makes the ideal location for the Bride and Groom to escape to after the wedding without travelling too far, or to accommodate family, friends and bridesmaids before for pre-wedding preparations! For enquiries, contact Sarah at 01491 638833 / 07970 870703 email sarah@percy-davis.com

From M40

  • At junction 16, exit onto M40 towards B’ham/Oxford
  • At junction 4, take the A404 exit to High Wycombe/Marlow
  • At the roundabout, take the 1st exit onto A404
  • At the roundabout, take the 3rd exit and stay on A404
  • Take the A4130 exit towards Hurley/Henley/Burchetts Green
  • At the roundabout, take the 2nd exit onto Burchetts Green Rd
  • At the roundabout, take the 2nd exit onto Bath Rd/A4
  • Turn left onto London Rd/A3032 towards Ruscombe
  • Turn left onto New Rd
  • Continue onto Stanlake Ln
  • At the roundabout, take the 1st exit onto B3018
  • Turn left, Destination will be on the left

From M4

  • Exit M4 at junction 8/9, take the A404(M)/A308(M) exit to High Wycombe/Henley/Maidenhead
  • At the roundabout, take the 2nd exit onto A404(M) heading to High Wycombe/Henley/Maidenhead
  • At junction 9B, take the A4 exit to Reading/Maidenhead
  • At the roundabout, take the 1st exit onto Bath Rd/A4
  • At the roundabout, take the 2nd exit and stay on Bath Rd/A4
  • Turn left onto London Rd/A3032
  • Turn left onto New Rd
  • Continue onto Stanlake Ln
  • At the roundabout, take the 1st exit onto B3018
  • Destination will be on the left

Sat Nav

Please use postcode RG10 0BN in your Sat Nav

Travel By Train

• Regular fast trains from London Paddington take approximately 25 minutes to get to Twyford at peak times – check timetables for this service.
• The station is a short taxi journey (1.3 miles) from Stanlake Park.

Children
Stanlake Park’s relaxed atmosphere and open spaces are ideal for children, and we love to see them enjoying themselves. We are child friendly rather than childproof though, so please ensure they are supervised at all times, and that they don’t stray into vehicles or out of bound areas.

Allergens
While every care is taken by our highly trained kitchen team, please note we cannot guarantee there will be no cross contamination during preparation and service.

Bar
We operate a card-only bar and no cash is held on site. We take all cards (including Amex), using all payment options.

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Wedding Timeline

Now

  • If you’re getting married on site, book your Registrar through Wokingham Council
  • Book your suppliers – have a look at our Preferred Supplier list to see our tried and trusted partners. Give them our Supplier information sheet (at the end of our FAQ document) and, if they are not a Preferred Supplier, ask them to provide the information we need in advance
  • Send your guests ‘Save the Date’ / Invitations. Feel free to include our Guest Information Sheet (at the end of our FAQ document) to help answer their questions
  • Arrange your honeymoon if you’re planning one

6-12 Months

  • You’ll be invited to attend one of our tasting evenings to sample a variety of our delicious dishes
  • Start thinking about your menus, with a view to your meat and vegetarian choices being finalised 3 months beforehand

1-3 Months

  • Complete and send us the paperwork we’ve provided, with your menu choices, guests’ dietary requirements and allergens, table plan and timings
  • Confirm your final menu choices
  • Pay your interim catering invoice at 3 months (£5,500+VAT), and the final balance at 1 month.

2-6 Weeks

  • You’ll be invited to meet a member of our Operations team to run through the final details of your big day

0 Days

  • Enjoy every special moment of your day at Stanlake Park!

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Optional Extras

Each wedding we hold at Stanlake Park is uniquely personal and we have put together a list of our popular optional extras for those wishing to add a few finishing touches to make their day absolutely perfect!

  • Personal touches (setting out your place name cards and favours only) – £8+VAT per table
  • Bridal Hamper – £75 +vat
  • Pimp my Prosecco – £80 +vat
  • Bringing in own cheese tower – £120 +vat
  • Supplier meal – £20 +vat per head

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Who's Who

You can virtually meet our dedicated events team by clicking here.

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Useful Information for Suppliers

Dependent on the service you’re supplying, Heritage Venues Ltd should be provided with the following documents well in advance of the event, and a minimum of one month beforehand. If you are uncertain about any of the requirements and which will apply to you, please contact us on 01628 906040 or email info@heritagevenues.com. Please ensure all documentation submitted will be current for the date of the event.

Insurance

Please provide a copy of your Public Liability certificate.

PAT Test Certificates

Required for all powered electrical equipment you’ll be using at the venue.

Risk Assessment & Method Statement (RAMS)

Please provide the risk assessments you operate by as standard and to which your operatives are trained. An eventspecific method statement should be provided to clearly explain how you will operate on the day. The method statement is required to ensure safety of people and property while operating on site, and will include (not exhaustive) working from height/ladders, use of electrical equipment, flammable liquids, fairground rides, inflatables, etc. Where your activity is deemed by us to be high risk, we may request a site visit beforehand to discuss and agree the method of working. We reserve the right to refuse access if correct documentation is not received and approved by us in advance, or for you to cease activity on site at our request if your operatives are not adhering to the approved RAMS. Our aim will always be to deliver a perfect and safe event to our clients, to fully cooperate with all suppliers to that end, and we will not unreasonably withhold approvals or make unreasonable demands. If you have any questions please email Jamie Charles- info@heritagevenues.com, cc Val Pearson – vp@heritagevenues.com

Ladders & Equipment

Please bring your own tested ladders and all equipment required to undertake your booking on site.

Catering

A separate agreement will be drawn up with external caterers for use of Heritage Venues spaces, equipment or preparation areas and will cover recycling, waste disposal, fire safety procedures, inventory etc. RAMS as above will be required, together with food hygiene/allergen certification specific to the staff in attendance.

Bands/DJs

Please note that the sound limiter in the Vineyard Barn is set to a very generous 96dB which cannot be altered. All Bands should please bring a mat for drum kits to protect the wooden floor. Set-up will usually be just before or just after service, but please liaise with your client for specific timings. Details of the sophisticated directional sound system that must be used, and performance conditions, are attached on the next page. Please read this carefully and sign / return the form to confirm your agreement. Your client will not be able to confirm their booking with you until we advise this has been received. If you have any technical questions, please email us at info@heritagevenues.com

Florists

Please remove all flowers and containers from site the morning after an event, and let us know if you are leaving anything behind to avoid confusion with the next event!

Setup Times

Your set-up time should be arranged with the client, and access on the morning is generally from 8am. However, for long set-up items such as lighting rigs (Academy Productions only), please contact us as soon as your booking has been confirmed so we can agree access times around our cleaning schedule and timing of the next day’s event. Please also note that where we have availability, we allow clients access the previous day for set-up. Again, for lighting rigs etc it’s necessary for them to be put up while the barn is empty, and this will need liaison with us. Where requested, we confirm to our clients 7 days in advance whether the day before is free. If you would be unable to set up on that day please let the client know.

Responsibility

Heritage Venues Ltd manage all events at Stanlake Park, represented by their Event Manager and team on the day. All suppliers must cooperate with and adhere to all instructions given to them by the Heritage Venues team in advance of the event, and on the day, in a timely manner. Heritage Venues staff must be treated with professional courtesy – any instructions will represent either the Client, Stanlake’s owners, or regulations/legal requirements that must be complied with.

The Stanlake Park Estate

All buildings within Stanlake Park are listed, and you will be working close to a working winery/vineyard within the separate areas designated for weddings and events. Please take care with vehicles and treat the venue with respect, in particular:

– No nails, tacks, drawing pins etc to be affixed to any building fabric – there are plenty already in place in the Vineyard Barn and Coach House. You can use cable ties if necessary, and please remove them at the end of the night.

– To avoid damage to utilities, do not drive stakes into any ground without prior discussion and written consent
– You are very welcome to use the shop for your personal wine purchases and to enjoy a drink of Stanlake Park wine their gardens. However, the wine makers and shop staff are unable to help with any queries about wedding set-ups, access to the wedding areas, delivery details or any other information relating to weddings or events – this also applies to other Stanlake Park staff such as gardeners and groundsman. Please liaise only with the Heritage Venues staff who will be on site on the event day, contact by phone (01628 906040), or contact your client direct.

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Useful Resources

You can download our ready-made toolkit of useful resources by clicking here.

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Request Venue Information