Stanlake Park Wedding Planner
Planning Timeline
Now
If you’re getting married on site, book your Registrar through Wokingham Council
Book your suppliers – have a look at our Recommended Supplier list to see our tried and trusted partners. Give them our Supplier information sheet (at the end of our FAQ document) and, if they are not a Recommended Supplier, ask them to provide the information we need in advance
Send your guests ‘Save the Date’ / Invitations. Feel free to include our Guest Information Sheet (at the end of our FAQ document) to help answer their questions
Arrange your honeymoon if you are planning one
6-12months
Minimum spend catering invoice paid at 6 months
You’ll be invited to attend one of our tasting evenings to sample a variety of our delicious dishes
Start thinking about your menus, with a view to your meat and vegetarian choices being finalised 3 months beforehand
1-3months
Complete and send us the paperwork we’ve provided, with your menu choices, guests’ dietary requirements and allergens, table plan and timings
Confirm your final menu choices
Pay your catering balance at 1 month
2-6 Weeks
You’ll be invited to meet a member of our Wedding Planning team to run through the final details of your big day
0 Days
Enjoy every special moment of your day at Stanlake Park!
Useful Resources
Download the Wedding Day Schedule Here
Download the Suppliers Chart Here
Download the Table Template Here
Useful Information for Suppliers
Dependent on the service you’re supplying, Heritage Venues Ltd should be provided with the following documents well in advance of the event, and a minimum of one month beforehand. If you are uncertain about any of the requirements and which will apply to you, please contact us on 01628 906040 or email info@heritagevenues.com. Please ensure all documentation submitted will be current for the date of the event.
Insurance
Please provide a copy of your Public Liability certificate.
PAT Test Certificates
Required for all powered electrical equipment you’ll be using at the venue.
Risk Assessment & Method Statement (RAMS)
Please provide the risk assessments you operate by as standard and to which your operatives are trained. An eventspecific method statement should be provided to clearly explain how you will operate on the day. The method statement is required to ensure safety of people and property while operating on site, and will include (not exhaustive) working from height/ladders, use of electrical equipment, flammable liquids, fairground rides, inflatables, etc. Where your activity is deemed by us to be high risk, we may request a site visit beforehand to discuss and agree the method of working. We reserve the right to refuse access if correct documentation is not received and approved by us in advance, or for you to cease activity on site at our request if your operatives are not adhering to the approved RAMS. Our aim will always be to deliver a perfect and safe event to our clients, to fully cooperate with all suppliers to that end, and we will not unreasonably withhold approvals or make unreasonable demands. If you have any questions please email Jamie Charles- info@heritagevenues.com, cc Val Pearson – vp@heritagevenues.com
Ladders & Equipment
Please bring your own tested ladders and all equipment required to undertake your booking on site.
Catering
A separate agreement will be drawn up with external caterers for use of Heritage Venues spaces, equipment or preparation areas and will cover recycling, waste disposal, fire safety procedures, inventory etc. RAMS as above will be required, together with food hygiene/allergen certification specific to the staff in attendance.
Bands/DJs
Please note that the sound limiter in the Vineyard Barn is set to a very generous 96dB which cannot be altered. All Bands should please bring a mat for drum kits to protect the wooden floor. Set-up will usually be just before or just after service, but please liaise with your client for specific timings.
Details of the sophisticated directional sound system that must be used, and performance conditions and outlined on the band agreement DOWNLOAD HERE. Please read this carefully and sign / return the form to confirm your compliance.
Your client will not be able to confirm their booking with you until we advise this has been received. If you have any technical questions, please email us at info@heritagevenues.com
Florists
Please remove all flowers and containers from site the morning after an event, and let us know if you are leaving anything behind to avoid confusion with the next event!
Setup Times
Your set-up time should be arranged with the client, and access on the morning is generally from 8am. However, for long set-up items such as lighting rigs (Academy Productions only), please contact us as soon as your booking has been confirmed so we can agree access times around our cleaning schedule and timing of the next day’s event. Please also note that where we have availability, we allow clients access the previous day for set-up. Again, for lighting rigs etc it’s necessary for them to be put up while the barn is empty, and this will need liaison with us. Where requested, we confirm to our clients 7 days in advance whether the day before is free. If you would be unable to set up on that day please let the client know.
Responsibility
Heritage Venues Ltd manage all events at Stanlake Park, represented by their Event Manager and team on the day. All suppliers must cooperate with and adhere to all instructions given to them by the Heritage Venues team in advance of the event, and on the day, in a timely manner. Heritage Venues staff must be treated with professional courtesy – any instructions will represent either the Client, Stanlake’s owners, or regulations/legal requirements that must be complied with.
The Stanlake Park Estate
All buildings within Stanlake Park are listed, and you will be working close to a working winery/vineyard within the separate areas designated for weddings and events. Please take care with vehicles and treat the venue with respect, in particular:
– No nails, tacks, drawing pins etc to be affixed to any building fabric – there are plenty already in place in the Vineyard Barn and Coach House. You can use cable ties if necessary, and please remove them at the end of the night.
– To avoid damage to utilities, do not drive stakes into any ground without prior discussion and written consent
– You are very welcome to use the shop for your personal wine purchases and to enjoy a drink of Stanlake Park wine their gardens. However, the wine makers and shop staff are unable to help with any queries about wedding set-ups, access to the wedding areas, delivery details or any other information relating to weddings or events – this also applies to other Stanlake Park staff such as gardeners and groundsman. Please liaise only with the Heritage Venues staff who will be on site on the event day, contact by phone (01628 906040), or contact your client direct.
Useful information for Guests
For a Sneak Peek at the Venue
Full details with extensive photos and reviews can be found on the website, as well as regular posts and reviews on social media.
Accommodation
A list of local accommodation and proximity to Stanlake Park is available on our website https://stanlakeparkweddings.com/accommodation/
Accessibility
Event areas and parking are all at ground level, with just a step into the Vineyard Barn. Ramps are available, and please let the couple know if you would like us to place these in advance for you, and if you will need assistance from our team from the car park. A disabled toilet, with baby changing facilities is available in the Vineyard Barn and Coach House.
Sat Nav
- Please use postcode RG10 0BN in your Sat Nav
Travel By Car
From M40
- At junction 16, exit onto M40 towards B’ham/Oxford
- At junction 4, take the A404 exit to High Wycombe/Marlow
- At the roundabout, take the 1st exit onto A404
- At the roundabout, take the 3rd exit and stay on A404
- Take the A4130 exit towards Hurley/Henley/Burchetts Green
- At the roundabout, take the 2nd exit onto Burchetts Green Rd
- At the roundabout, take the 2nd exit onto Bath Rd/A4
- Turn left onto London Rd/A3032 towards Ruscombe
- Turn left onto New Rd
- Continue onto Stanlake Ln
- At the roundabout, take the 1st exit onto B3018
- Turn left, Destination will be on the left
From M4
- Exit M4 at junction 8/9, take the A404(M)/A308(M) exit to High Wycombe/Henley/Maidenhead
- At the roundabout, take the 2nd exit onto A404(M) heading to High Wycombe/Henley/Maidenhead
- At junction 9B, take the A4 exit to Reading/Maidenhead
- At the roundabout, take the 1st exit onto Bath Rd/A4
- At the roundabout, take the 2nd exit and stay on Bath Rd/A4
- Turn left onto London Rd/A3032
- Turn left onto New Rd
- Continue onto Stanlake Ln
- At the roundabout, take the 1st exit onto B3018
- Destination will be on the left
If guests wish to leave cars overnight they are more than welcome to. We just ask that they are collected before 10am the following day, after which the gates may either be locked, or another event will be in progress!
Please note we cannot accommodate guests staying on site overnight in camper vans.
Travel By Train
- Regular fast trains from London Paddington take approximately 25 minutes to get to Twyford at peak times – check timetables for this service.
- The station is a short taxi journey (1.3 miles) from Stanlake Park.
- The new Elizabeth II line also runs directly from Twyford into central London (Paddington) – journey times to Twyford vary from 28 mins to 55 mins.
Children
Stanlake Park’s relaxed atmosphere and open spaces are ideal for children, and we love to see them enjoying themselves. We are child friendly rather than childproof though, so please ensure they are supervised at all times, and that they don’t stray into vehicles or out of bound areas.
Allergens
While every care is taken by our highly trained kitchen team, please note we cannot guarantee there will be no cross contamination during preparation and service.
Bar
We operate a card-only bar and no cash is held on site. We take all cards (including Amex), using all payment options.
Lost Property & Valuables
Any property found at the end of the night is gathered together and left for the couple/family to collect from the Vineyard Barn Green Container the following morning. Please note we cannot take responsibility for lost items, including valuables – please take everything home. If you do find you’ve lost something, please ask the couple to check their collected items first, as they are usually found there!
Smoke-Free Environment
There is a strict no smoking policy inside any barn or building. However, guests can use the designated smoking areas in the Courtyard by the Coach House and in the Vineyard Barn courtyard. Upturned flower pots and sand containers used as ashtrays denote the areas. We do ask for people’s co-operation to use the ashtrays provided. This is particularly important during hot weather when the ground is very dry.
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