Lillibrooke Manor Wedding Planner
Planning Timeline
Now
If you’re getting married on site, book your Registrar through Royal Borough of Windsor & Maidenhead
Book your suppliers – have a look at our Preferred Supplier list to see our tried and trusted partners. Give them our Supplier information sheet (at the end of our FAQ document) and, if they are not Preferred Supplier, ask them to provide the information we need in advance.
Send your guests ‘Save the Date’ / Invitations. Feel free to include our Guest Information Sheet (at the end of our FAQ document) to help answer their questions
Arrange your honeymoon if you’re planning one
6-12 Months
Minimum spend catering invoice paid at 6 months
You’ll be invited to attend one of our tasting evenings to sample a variety of our delicious dishes
Start thinking about your menus, with a view to your meat and vegetarian choices being finalised 3 months beforehand
1-3 Months
Complete and send us the paperwork we’ve provided, with your menu choices, guests’ dietary requirements and allergens, table plan and timings
Confirm your final menu choices
2-6 Weeks
You’ll be invited to meet a member of our Operations team to run through the final details of your big day
0 Days
Enjoy every special moment of your day at Lillibrooke!
Useful Resources
Download the Wedding Day Schedule Here
Download the Table Template Here
Download the Suppliers Chart Here
Useful Information for Suppliers
Dependent on the service you’re supplying, Heritage Venues Ltd should be provided with the following documents well in advance of the event, and a minimum of one month beforehand. If you are uncertain about any of the requirements and which will apply to you, please contact us on 01628 906040 or email info@heritagevenues.com.
Please ensure all documentation submitted will be current for the date of the event.
Insurance
Please provide a copy of your Public Liability certificate.
PAT Test Certificates
Required for all powered electrical equipment you’ll be using at the venue.
Risk Assessment & Method Statement (RAMS)
Please provide the risk assessments you operate by as standard and to which your operatives are trained. An event-specific method statement should be provided to clearly explain how you will operate on the day. The method statement is required to ensure safety of people and property while operating on site, and will include (not exhaustive) working from height/ladders, use of electrical equipment, flammable liquids, fairground rides, inflatables, etc. Where your activity is deemed by us to be high risk, we may request a site visit beforehand to discuss and agree the method of working. We reserve the right to refuse access if correct documentation is not received and approved by us in advance, or for you to cease activity on site at our request if your operatives are not adhering to the approved RAMS. Our aim will always be to deliver a perfect and safe event to our clients, to fully cooperate with all suppliers to that end, and we will not unreasonably withhold approvals or make unreasonable demands. If you have any questions please email Jamie Charles- jc@heritagevenues.com, cc Val Pearson – vp@heritagevenues.com
Ladders & Equipment
Please bring your own tested ladders and all equipment required to undertake your booking on site.
Catering
A separate agreement will be drawn up with external caterers for use of Heritage Venues spaces, equipment or preparation areas and will cover recycling, waste disposal, fire safety procedures, inventory etc. RAMS as above will be required, together with food hygiene/allergen certification specific to the staff in attendance.
Bands/DJs
Please note that a sound limiter in the Great Barn is set to 96dB. Our Facilities Manager will be present at your set-up/sound check to help set your limits to this to avoid cut-out.
Bands are advised to bring a mat for drum kits as the vibrations can sometimes set the limiter off, and spikes will damage the floor.
Set-up will usually be just before or just after service, but please liaise with your client for specific timings.
Our Bose sound system is used for background music and speeches only, and is not available for use by bands/DJs. If you have any technical questions, please email Jamie Charles: jc@heritagevenues.com
Florists
Please remove all flowers and containers from site the morning after an event, and let us know if you are leaving anything behind to avoid confusion with the next event!
Setup Times
Your set-up time should be arranged with the client, and access on the morning is generally from 8am. However, for long set-up items such as lighting rigs please contact us as soon as your booking has been confirmed so we can agree access times around our cleaning schedule and timing of the next day’s event. Please also note that where we have availability, we allow clients access the previous day for set-up. Again, for lighting rigs etc it’s necessary for them to be put up while the barn is empty, and this will need liaison with us. Where requested, we confirm to our clients 7 days in advance whether the day before is free. If you would be unable to set up on that day please let the client know.
Useful information for Guests
For a Sneak Peek at the Venue
Full details with extensive photos and reviews can be found on the web site https://lillibrookemanor.co.uk/ as well as regular posts and reviews on social media
Accommodation
A list of local accommodation and proximity to Lillibrooke Manor is available on our website https://lillibrookemanor.co.uk/accommodation/
Accessibility
Event areas and parking are all at ground level, with just a step into the Small Barn, through the archway to the Great Barn, and two steps into the Engine House. Ramps are available, and please let the couple know if you would like us to place these in advance for you, and if you will need assistance from our team from the car park. A disabled toilet is available in the Great Barn. The Old Piggery is on the ground floor with no stairs and its own access, and there is a ground floor suite in the Manor House.
Travel By Car
- From the M4 take junction 8/9 for High Wycombe and Maidenhead.
- At the roundabout take the exit for A404(M) heading to High Wycombe/Henley & Maidenhead.
- Take the first exit, Junction 9a, towards Cox Green/ White Waltham.
- At the 1st roundabout, take the 2nd exit onto Shoppenhangers Road.
- At the 1st roundabout, take the 1st exit onto Cox Green Road. Follow the road round to the right onto Ockwells Road.
- Follow for around 0.6 miles – Lillibrooke Manor is on the left at the very end of Ockwells Road
Sat Nav Warning!
- Please use postcode SL6 3AD in your Sat Nav to ensure arrival at the main drive
- To exit after the event please follow the exit signs to the open side gate in the car park – the main drive gates are locked at 10.30pm
- If you book a car or local taxi company to collect you after 10.30pm, please instruct them to collect you from the side gate – from either Shoppenhangers Road or Ockwells Road, take the first left entrance on Woodlands Park Road, then first left again through the gates.
Parking
If guests wish to leave cars overnight they are more than welcome to. We just ask that they are collected without fail between 8am-10am the following day, after which the gates may be locked, or another event will be in progress!
Travel By Train
- Regular fast trains from London Paddington take approximately 21 minutes to get to Maidenhead – check timetables for this service.
- The station is a short taxi journey (c 2 miles) from Lillibrooke Manor.
- The new Elizabeth II line also runs directly from Maidenhead into central London (Paddington) – journey times to Maidenhead vary from 18 mins to 45 mins.
Children
Lillibrooke’s relaxed atmosphere and open spaces are ideal for children, and we love to see them enjoying themselves. We are child friendly rather than childproof though, so please ensure they are supervised at all times, and that they don’t stray into vehicles or out of bound areas.
Allergens
While every care is taken by our highly trained kitchen team, please note we cannot guarantee there will be no cross contamination during preparation and service.
Bar
We operate a card-only bar and no cash is held on site. We take all cards (including Amex), using all payment options
Lost Property & Valuables
Any property found at the end of the night is gathered together and left for the couple/family to collect from the Engine House the following morning. Please note we cannot take responsibility for lost items, including valuables – please take everything home. If you do find you’ve lost something, please ask the couple to check their collected items first, as they are usually found there!
Smoke-Free Environment
There is a strict no smoking policy inside any barn or building. However, guests can use the designated smoking areas in the Cloister by the Small barn, in the Great Barn garden to the rear of the Great Barn, and at the tables in the Manor House garden behind the Manor House. Upturned flower pots and sand containers used as ashtrays denote the areas. We do ask for people’s co-operation to use the ashtrays provided. This is particularly important during hot weather when the ground is very dry.
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