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Wedding Co-ordinator – Maternity Cover

Job Ref #11404

Position Details:

Maternity cover for Wedding Co-ordinator

 Heritage Venues Ltd (HVL) are seeking a highly experienced Wedding Coordinator for a short term maternity cover vacancy, to work with couples at our venues to arrange their weddings and events.

Lillibrooke Manor and Stanlake Park are busy event venues in Berkshire. Events consist mainly of weddings, with some conferences, dinners & parties. Guest numbers range from 50 – 250, with seated dining capacities of 150 and 170 respectively. Heritage Venues Ltd (HVL) is an award-winning team acting as the sole agent, event manager and caterer for both venues, with its offices at Lillibrooke Manor in Maidenhead.

This is an exciting time to join the team to cover maternity leave, we are looking for an enthusiastic, dedicated and self-motivated individual to work with us, coming from a very similar background in order to hit the ground running.

Client facing, this role requires excellent customer service and communication skills, first class attention to detail, good problem-solving and time management, plus the ability to work calmly under pressure. You will be working closely with, and report to, the Wedding Team Manager, ensuring that everything is in place for events to run smoothly as well as documenting and saving all event paperwork and health & safety checklists.

The role is mainly office based, but you would need to be able to travel between venues to hold wedding meetings and carry out site checks. Regular hours are 9-5, Monday to Friday, however you will be expected to attend some events out of the regular hours, such as menu tastings & wedding showcases. Experience of running events would be ideal as there may be a chance you would need to do so at short notice.

Training in the venues and events will be given, but this is expected to be minimal as you will need extensive experience in a very similar role.

Requirements:

Experience & skills required:

 Proven experience of planning large-scale events in a similar setting

  • Outstanding written and verbal communication at all levels
  • A strong eye for detail and operational process
  • Excellent organisational, time management and prioritising skills
  • Excellent computer and systems knowledge – use of Word, Excel, PowerPoint, and bespoke systems (training provided for Zoho CRM)
  • Strong customer service experience
  • Excellent admin skills and attention to detail

Key responsibilities:  

  • Excellent ‘people’ skills, and customer service values
  • Keen observation skills
  • Outstanding written and verbal communication skills
  • Excellent organisation and prioritising skills
  • Practical and creative problem solving
  • A good team player
  • Willing to go above and beyond the call of duty
  • Manage and oversee some events when unavoidable (eg often at short notice/emergencies

 What Heritage Venues Offer You:

 40 hours per week

  • Time in Lieu provided for any extra hours worked
  • Hybrid working (1 days working from home if required)
  • Competitive rate of pay
  • 28 day’s holiday including Bank Holidays
  • Contributory pension scheme
  • A strongly supportive and empowering management team to help you achieve your objectives and those of your team
  • A stunning working environment in a highly rewarding industry!

Please apply in confidence to Jo Jacob, jj@heritagevenues.com and attach your CV.

Application Form:

Job Application Form

Venues

The Heritage Venues Team deliver their bespoke events at two outstanding locations – each venue an event and wedding planner’s dream! Both handpicked Berkshire venues are steeped in history and character. Envisage your event at the stunning Lillibrooke Manor in Maidenhead in one of the beautiful barns or the Cloistered Garden. Perhaps you may prefer the equally breathtaking Stanlake Park in Twyford where you can sit looking over the picturesque vineyard of the estate. Both our venues are always exclusive hire making it your home for the day where we welcome your guests as if they were our own.

Lillibrooke Manor

170+ capacity exclusive-use barn wedding venue in the heart of Berkshire, complete with luxury onsite accommodation.
Venue Details

Stanlake Park

150+ capacity exclusive-use! Beautiful vineyard wedding setting in Twyford, Berkshire.
Venue Details